forms

Continuing Education Credits:

• HRCI – 4 HR(General) Credits
• SHRM – 4 PDC’s

Schedule: 10:00 AM – 2:00 PM Eastern Time

With Form I-9 audits increasing, employers must ensure they’re current on their I-9 documentation and filing practices. The U.S. Citizenship and Immigration Services (USCIS) has requested funding to hire 700 new positions in 2024, a sign that I-9 audits will only continue to increase in frequency. Employers should be aware of the regulations regarding their I-9 files to ensure compliance with the law and avoid hefty fines.

The 2024 Form I-9 Updates and Comprehensive 4-Hour I-9 Employment Eligibility Verification Certificate Program is designed to help employers understand and comply with the latest regulations regarding employment eligibility verification. This program provides detailed guidance on the necessary forms and documentation, best practices for conducting audits, proper storage of records and other information relevant to ensuring compliance.

1. What is the most current version of Form I-9 that we use this year?
2. Am I required to complete Form I-9 for employees who will work only one day?
3. When in 2024 the remote I-9 certification due to COVID-19 precautions expires?
4. Is my employee required to complete Form I-9 if he/she is attending training in the United States before starting his/her job in a foreign country?
5. How do I complete Form I-9 for remote employees?
6. Is an employer required to terminate employees who, as a result of the employer’s internal Form I-9 audit, disclose that they were previously not employment-authorized, even though they are currently employment-authorized?
7. If I am self-employed and don’t need to complete the form I-9, do I need to be authorized to work in the United States to be self-employed?
8. During a self-audit, I discovered we have an employee we hired in July 1986. Do I need to complete a Form I-9 for this employee?
9. Do I have to fill out a Form I-9 for an employee on an H1-B visa?
10. Can employees in the United States use the Form I-9 Spanish version?

Answers to the even-numbered questions:

2. Yes, 4. Yes, 6. No, 8. No, 10. No

Why Should you attend this 4-hour I-9 Compliance Certificate Program?

This comprehensive 4-hour training program is designed to equip HR professionals, hiring managers, and other personnel responsible for completing the I-9 form with the necessary knowledge and skills to confidently verify employment eligibility and complete the I-9 form accurately and efficiently. Participants will learn the basic requirements of the I-9 process, as well as how to identify and resolve common errors and issues that can arise during the verification process.

The Government takes employment eligibility more seriously today than ever before. We can not put our organizations at risk because of mistakes, lack of knowledge or training. It is critical to be in compliance by being aware of all the new 2024 changes. Ignorance is not a defense in the eyes of the law!

Areas covered in our “I-9 Compliance Certificate Program”

• Who is IRCA?
• How many employees do you need to have to comply with IRCA?
• Who enforces IRCA?
• Compliance obligations under IRCA
• Who is not required to complete Form I-9?
• How far in advance can Form I-9 be completed?
• As an employer, may I use a signature stamp to sign Section 2?
• How do we determine Documents’ genuineness?
• Which type of receipts can we accept from the employees to complete Form I-9?
• Do we need to make copies of the employees’ documents?
• When do we need to re-verify Forms I-9?
• What should I do if I need to reverify an employee who filled out an earlier version of Form I-9?
• What should I do if my transgender employee changes their name?
• Must I reverify an employee who presented a Permanent Resident Card with a 10-year expiration date?
• Must I reverify an employee who presented for Form I-9 a Permanent Resident Card that expires in two years and contains conditions?
• How to conduct a self-audit for Forms I-9?
• How to properly correct errors or missing data on Forms I-9?
• How to establish employees’ identities and employment authorizations?
• How can we store and retain Forms I-9?
• Who can help a new hire complete section 1 on Form I-9?
• How can an employer avoid personal liability when completing, attesting and signing a Form I-9?
• Can an H-1B employee present a driver’s license and Form I-94 card only (no passport) for re-verification?
• In the signature block for the Employer or Authorized Representative found in Section 2 of Form I-9, do I need to sign my full legal name?
• The Form I-9 instructions include approved abbreviations for document titles. Some of the document titles are long, so the title is cut off when you print the form. Is this acceptable?
• May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2?
• If an employee writes down an Alien Number or Admission Number when completing Section 1 of Form I-9, may I ask to see a document with that number?
• Must Form I-9 be completed in ink or can I use a pencil?
• Is it acceptable to have both typed and handwritten information on Form I-9?
• Can there be any additional writing or highlighting on Form I-9?
• As an employer, may I use a signature stamp to sign Section 2?
• If my employee changes citizenship status after completing Form I-9, are they required to change their attestation?
• Is an H-4 with a pending I-129 to become an H-1B employment authorized? The individual was an H-1B prior to becoming an H-4 and is in an authorized period of stay.
• In the case of a merger, how can I meet the 3-day rule and complete all new Forms I-9 for my acquired employees?
• Am I required to complete Forms I-9 for employees who will work only one day?
• Do I have to update or complete a new Form I-9 when distributing back pay to a previous employee who no longer works for the company?
• Is my employee required to complete Form I-9 if he/she is attending training in the United States before starting his/her job in a foreign country?
• I am self-employed and don’t need to complete Form I-9. Do I need to be authorized to work in the United States to be self-employed?
• Do I need to fill out Forms I-9 for independent contractors or their employees?
• If someone accepts a job with my company but will not start work for a month, can I complete Form I-9 when my employee accepts the job?
• Do citizens and noncitizen nationals of the United States need to complete Form I-9?
• Can I include Form I-9 in a job application packet?
• If I am self-employed, do I have to fill out a Form I-9 on myself?
• If I am a recruiter or referrer for a fee, do I have to fill out Forms I-9 on individuals that I recruit or refer?
• Do I have to complete Forms I-9 for Canadians or Mexicans who entered the United States under the North American Free Trade Agreement (NAFTA)?
• Do the owners of a company have to complete Form I-9? What if one of the company’s owners refuses to complete Form I-9?
• My company retains unpaid individuals (student trainees, interns, volunteers, residents) that receive job training and experience but receive no form of payment from my company. Do we need to complete Forms I-9 for these individuals?
• Do we need to submit Form I-9 to any government agency or government website?

Delivery Method:

The training program will be delivered virtually via a video conferencing platform. The program will be conducted by Elga Lejarza, who has extensive knowledge and experience in completing and verifying I-9 forms.

Duration:

The program will last 4 hours, with a combination of lectures, group discussions, and hands-on exercises.

Learning Outcomes:

• Upon completion of the training program, participants will be able to:
• Understand the basic requirements of the I-9 verification process
• Identify and resolve common errors and issues that can arise during the verification process
• Verify employment eligibility using acceptable documentation
• Complete the I-9 form accurately and efficiently
• Develop strategies for avoiding future errors and ensuring compliance with I-9 regulations
• Successfully handle government inspections and audits.
• Overview of E-Verify

Included in the program:

• I-9 Compliance Certificate Program Certificate
• 4 SHRM/HRCI Recertification Credit hours
• Form I-9 Activity
• Interactive Program

Target Audience:

• Human Resources Professionals
• Recruiters
• Compliance Officers
• Payroll Professionals
• Business Owners
• Office Managers
• New Managers or Supervisors
• Public Notaries